Business Meeting Minutes - Summer 2000

Executive Board Meeting
8/8/00

Present: Gene Berg, Lori Brown, Al Camp, Kim Coker, Sandi Guidry, Jim Hadwick, Paige Hurley, Laura Whitelaw

11:40 am meeting called to order.

Jim Hadwick gave his report on the pre-conference golf tournament. The location will be at the Mojave Resort. Which is a good 20-minute drive from the hotel. Jim will provide a map along with the entry form. The cost is $57 per person per round. A discussion took place about supplementing the cost of the golf tournament. Finally it was decided that Jim would contact Nevada vendors to see if anyone would be interested in sponsoring the golf tournament.

Jim did say that he would need final payment and a final count 2 weeks before the event. The golf tournament will be s shotgun style.

Next it was brought up that Arizona is only charging $20 registration and supplementing the rest of the cost from their organization. There was much talk about how much Nevada should charge for registration so as not to get caught short. The cost went between $60 and $75 and finally it was decided that Gene Berg would talk with Arizona and get back with Al Camp. (Arizona has a policy that they can't charge vendors a different rate than the financial aid community.) Arizona is charging each vendor $500 to setup a booth at the conference. Gene is hoping for about 225 people to attend the conference. Gene will be sending out pre-registration information packets on September 11th.

Al Camp talked about Nevada doing a separate membership drive. And several people thought the idea was good however, the timing was a concern.

It was agreed by all that Nevada's conference registration form should have two prices $20 for those who just want to be a NAFAA member but not attend the conference and those who want to be a member and register for the conference. All Nevada registration forms should come back to Lori Brown.

Gene reminded everyone of the split agreement for expenditure and revenue based on the number of attendees from each state. Gene has a budget project of $26,000 for the conference.

Gene is going back to Arizona to what the intake from vendors has been in the past and will get back to Al. The hotel will be $17 per night. Some of the breakout sessions include:

1. Verification Principles
2. Cost of Attendance
3. Need Analysis
4. Pell Grant Formulas

Other sessions will include:

1. Refunds & Repayments
2. Veterans Benefits
3. Financial Aid Resources for International Students
4. Interactive Bulletin Board
5. Skills Needed to Advance in Financial Aid
6. Build a Policy & Procedures Manual
7. Distance Learning
8. Default Prevention
9. Diversity in the Work Place
10. College Work-Study Round Table

Everyone agreed the topics sounded good. Gene will now go after speakers to present the above named topics.

Jim needs to get golf information to Gene by September 1st for the entry form and entry fee.

There will be a theme to this year's conference however it's a secret.

Al Camp reported that WASFAA gave the NAFAA organization $200 to use towards training. We need to think how we want to spend this money. They also gave us 4 - scholarships 2 of which are to be used for members who have never attended the WASFAA Conference and 2 for summer camp. NAFAA will choose who the recipients will be.

Al Camp asked Sandi Guidry to be a member at large for NAFAA this year as it was all two year schools on the executive board. Sandi accepted the appointment.

Meeting was adjourned 1:35pm