Business Meeting Minutes - Spring 1998

THOSE PRESENT: Al Camp, Jim Hadwick, Tom Reed, Sandi Guidry, Bernadette Lopez-Garrett, Christopher Stevens, Paige Hurley, Chemene Crawford, Mona Concha-Buckheart, Debbie Perkins, Nancee Langley, Barbara Hall-Bellows, Marsha Dupree, Paul Miramontes, Peter Hurley, Jason Rust, and Lori Tiede.

CALL TO ORDER
Mona called the meeting to order.

FALL 1997 BUSINESS MEETING MINUTES
Jim made a motion to approve the Fall 1997 Business Meeting Minutes. Chris seconded the motion. Fall 1997 Business Meeting Minutes were approved unanimously.

NAFAA WEB PAGE
TMCC will incorporate a hot link to CCSN from the NAFAA web page. We will continue to use the web page as a communication tool. TMCC will remain with the commitment to maintain the web page. Chemene will email TMCC with information and TMCC will update the web. If you have any ideas, please contact Chemene. An idea was suggested to have a once a month deadline to submit information to be published.

NAFAA MEMBERSHIP DIRECTORY 1997-98
The 1997-98 NAFAA Membership Directory is on the NAFAA web page to include both school membership and associate membership. Debbie distributed a copy of the school membership. If members need to update/change their information, please email or call Debbie Perkins. Membership is active May 1 through April 30 of each year.

NAFAA AND ADMISSIONS NVAACRO CONFERENCE
An idea was presented to coordinate the NAFAA conference with the annual Admissions NVAACRO conference. Mona attended the Admissions conference in March and indicated it was helpful to express input. The Hope Scholarship was reviewed at this meeting and the staff discussed ways to support each other. The Admissions conference meets in Elko every fall and in the spring alternates between Reno and Las Vegas. Since NAFAA only has one fall conference per year, the fall would be a good time to coordinate if we decide as an organization to participate. Someone expressed the Student Services Convocation is a great time to get together with the various departments.

TREASURER'S REPORT
Jim distributed a Treasurer's Report. Once our CD matures we will cash it in. Once the new Treasurer is elected, Jim will have the signature authority changed. Jim mentioned once lenders know conference dates, they are willing to assist us with resources. We discussed presenting a Treasurer's report annually and also the officers auditing the files before the transition of the new treasurer.

CORRESPONDENCE
Debbie gave Chemene correspondence received regarding a speaker who volunteered to make a presentation for us at our conference.

COMMITTEE REPORTS
A few of the committees initiated last Fall did not really get going in full motion yet.

Scholarship - written update provided by Joan Williams. Luke Hill (Great Basin) was the recipient this year.

Membership - Idea for NAFAA to provide yearly updates for High School Counselors as an organization instead of individual institutions.

Training - TMCC is willing to commit their campus as a sponsor site for training, including Federal training if the Feds provide one this year.

A concern was expressed that we really don't have anyone involved in federal issues, and we would like to have someone give NAFAA representation to the legislature.

Nancee mentioned she would continue to be involved in the WASFAA federal issues.

By-Laws - All proposals for changes to the by-laws are in bold print.

Membership dues were discussed. A motion was made to leave the fees as they are. The majority opposed this motion. The membership dues are as follows:
      $20 Active Members
      $15 Associate Members
      $ 5 Student Members

Active membership was redefined as any financial aid staff involved in the delivery of financial aid funds to students who is employed by an institution of post-secondary education in the state of Nevada.

Article IV Officers The bold face print was reworded to say "To hold an office you must be an active member."

A proposal to make the Treasurer office a 2-year term was voted on and approved.

A proposal for the President to appoint a nominating committee to coordinate the election process was approved. Chemene will appoint a nominating committee. Debbie gave Chemene all the nomination forms received at the present time. Sandi Guidry, Barbara Hall-Bellows and Bernadette Lopez-Garrett volunteered to participate on this committee.

Jim made a motion to approve the by-law changes. Marsha seconded the motion. The by-law changes were approved unanimously.

FUNDRAISING
Idea to solicit dollars from lenders/sponsors for:
      --NAFAA Scholarship
      --NASFAA Leadership conference for the NAFAA President
      --EFSI provided T-shirts for school personnel who attended the fall conference.
      Schools can order T-shirts for staff if they want. Contact Rick Leonard if you need more information.

NASFAA LEADERSHIP CONFERENCE
Chemene submitted a request for NAFAA to assist with the funding of the NASFAA Leadership Conference for her as President of NAFAA. This year NAFAA agreed to pay $300 toward this.

Training as all funds had already been committed to a CD at the time of the request. We discussed this as an area to possibly solicit donations for support. We discussed the candidate soliciting their school first and then NAFAA and also setting a dollar limit. Chemene will initiate a proposal and will clarify at the next meeting.

As a historical perspective, NAFAA had very little revenue until recent years when we have received lender support.

WELCOME CHEMENE
Mona welcomed Chemene as our next NAFAA President.

THANK YOU MONA
Chemene thanked Mona for her Presidency of NAFAA and presented her with a plaque. Jim thanked Mona for her Presidency as well. Jim mentioned a few items of recognition: Mona represented NAFAA well at the WASFAA level, and the web page initiated by Mona was needed for our organization. He also commented on the fact a TMCC student won the logo contest. It was a pleasure working with Mona and he learned a lot.

Chemene would like to see NAFAA in a more active role. CCSN is a politically involved school and intends to publicize NAFAA. Chemene hopes to establish an electronic newsletter. She encouraged people to participate in NAFAA.

MISCELLANEOUS
Mona mentioned she had a copy of the WASFAA Summer Institute agenda for the regular training and the advanced track sessions if anyone is interested.

Jim mentioned the next year's WASFAA conference will be held at the Princess Hotel Resort in San Diego. It is best to call ASAP for reservations at this facility.

FALL 1998 CONFERENCE
Dates have been set as October 7 - 9, 1998 to be held at one of the Station Casinos in Las Vegas. Quite a few lenders have expressed interest in assisting us. Chemene will prepare a tentative layout of activities to be posted on the web page. She is interested in having a student forum. Bernadette, Mona and Anna Kendall will assist Chemene. She encouraged people to participate.

WASFAA EXECUTIVE COUNCIL MEETINGS
We discussed the WASFAA Executive Council holding meetings in conjunction with our state meetings.

ADJOURNED
Paul made a motion to adjourn the meeting. Sandi seconded the motion. Meeting adjourned.

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