Bylaws

Table of Contents

Article I - NAME
The name of the organization shall be the Nevada Association of Financial Aid Administrators (NAFAA).

Let it also be known that the wording “the association” throughout these bylaws shall refer to as the Nevada Association of Financial Aid Administrators (NAFAA).

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Article II - PURPOSE
The purposes of this organization are:

  1. Promote the professional preparation, effectiveness, and association of:
    • Administrators and counselors of student financial aid at institutions of postsecondary education, government agencies, foundations and private and community organizations within Nevada.
    • Others in institutions of postsecondary education, government agencies, foundations, and private or community organizations within Nevada that are concerned with the support and administration of student financial aid.
  2. Serve as the state organization for the expression of views on matters relating to the development, funding and overall conduct of the student financial aid process.
  3. Facilitate communication between the educational institutions of Nevada and the regional association, Western Association of Student Financial Aid Administrators (WASFAA) and the national association, National Association of Student Financial Aid Administrators (NASFAA).
  4. Promote conference and workshops within Nevada utilizing assistance from federal and/or state agencies.

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Article III - MEMBERSHIP
Section 1. There shall be three classifications of memberships in this Association, active membership, associate membership and student membership.

Section 2. Active membership shall be open to any person who is employed by an institution of postsecondary education in the State of Nevada that is actively engaged in the delivery of student financial aid.

Active members are voting members.

Section 3. Associate membership shall be open to:

  1. interested individuals who have a bona fide interest in student financial aid;
  2. persons at institutions of postsecondary education in states other than Nevada and actively engaged in the delivery of student financial aid;
  3. persons who are interested in student financial matters who serve as representatives of government agencies, foundations, private and community organizations located in states other than Nevada.

Associate members are nonvoting members.

Section 4. Application for membership in the Association shall be made to the Treasurer for processing.

Section 5. The amount of the annual membership dues payable to the Treasurer of the Association by active and associate members shall be established by the Executive Council with the approval of the membership. The current fees shall be:

  1. $20 for active membership as described in Section(2);
  2. $15 for associate membership as described in Section(3)(a)(b)(c);
  3. $5 for student members.

Section 6. The membership year shall be November 1st through October 31st. Membership dues will be due and payable at the annual conference. Any member of the Association will be terminated from membership for nonpayment of dues on November 1st.

Section 7. Members shall only hold one membership in the Association.

Section 8. The Association will not limit the number of members.

Section 9. A record of the name and address of each member shall be kept by the Association.

Section 10. No member in the Association shall transfer their membership or membership rights to another individual.

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Article IV - OFFICERS
Section 1. The elected officers of the Association shall consist of a President, a Vice President/President-Elect, a Secretary and a Treasurer. The President shall have the discretion of appointment of a Historian.

Section 2. Officers of the Association shall be elected by majority vote of the active members of the Association as described in Article III Section (1)(2). Such election to be held by mail ballot and/or electronic e-mail ballot preceding the WASFAA meeting of the Association. Wherein possible, the officers shall include representation from all types of institutions (university, community college, proprietary and private schools). To hold an office you must be an active member of NAFAA.

Section 3. The term of office for elected and appointed officers (known as President, Vice President/President-Elect and Secretary) shall be a one year term from May 1st through April 30th inclusive. The exception is the Treasurer officer; this office will consist of a two year consecutive appointment.

Section 4. Upon completion of the one-year term as Vice-President/President-Elect, such person shall become President of the Association and serve a one year term.

Section 5. No elected officer may succeed for more than two consecutive terms in an office.

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Article V - EXECUTIVE COUNCIL
Section 1. The Executive Council shall consist of the current President, Vice President/President-Elect, Secretary, Treasurer, and the immediate Past President. Whenever possible, the Executive Council shall include representation from all types of institutions (university, community college, proprietary and private schools).

Section 2. In the event that one of the institution types is not represented on the Executive Council, the President may appoint a representative-at-large from the segment.

Section 3. The Executive Council shall act on behalf of the Association between meetings.

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Article VI - DUTIES of OFFICERS
Section 1. The President shall preside at all meetings of the Association and perform such duties that pertain to that office. The President shall represent Nevada Association of Financial Aid Administrators (NAFAA) at all Western Association of Student Financial Aid Administrators (WASFAA) Executive Council meetings.

Section 2. The Vice President/President-Elect shall assist the President and in his/her absence shall have all the responsibility and authority of the President. The Vice President/President-Elect shall automatically become the President of the Association at the conclusion of the President's regular term of Office.

Section 3. The Secretary shall assist the President in conducting meetings, conferences, and communications with members and maintaining the minutes of each meeting.

Section 4. The Treasurer shall be responsible for membership records, receipt and expenditures of funds for the Association. The Treasurer will provide a Treasurer’s report to the association bi-annually and quarterly to the Executive Council. An audit will occur with the transition of a new treasurer.

Section 5. The Historian, if appointed, shall be responsible for maintaining the history of the Association, including the bylaws, conference activities, and memorabilia.

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Article VII - VACANCIES of OFFICERS
Section 1. If a vacancy occurs in the Office of the President, the immediate Past-President of the Association if eligible and willing to serve on the Executive Council shall serve as President. If the immediate Past-President of the Association is not eligible or willing to serve, the Vice President/President-Elect shall automatically become the President.

Section 2. A vacancy in the office of the Vice President/President-Elect will be filled by a vote of the active members through special election.

Section 3. A vacancy of the Secretary or Treasurer shall be filled by appointment of the Executive Council until the next regular election of officers.

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Article VIII - COMMITTEES
The president shall appoint, subject to the approval of the Executive Council, such committees as are deemed necessary to carry out the functions of the Association. These may include the following: membership, legislative, conference, nomination, training, community outreach and scholarship.

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Article IX - NOMINATION
Section 1. The nomination committee will develop reasonable nomination and election procedures. Notification will be by mail and/or electronic e-mail to the active members. The mailing is to take place within 60 - 180 days before the Western Association of Student Financial Aid Administrators (WASFAA) Annual Membership Conference.

Section 2. The nomination committee shall submit via mail or electronic e-mail, a ballot for the nominations of person to run in the election, to the active members within 60 - 180 days before the Western Association of Student Financial Aid Administrators (WASFAA) Annual Membership Conference.

Section 3. The nomination committee shall select the two top nominees from amongst the candidates for each office.

Section 4. The nomination committee shall submit via mail or electronic e-mail, a ballot of candidates that have been chosen for the purpose of running for office, to the active members within 60 - 180 days before the Western Association of Student Financial Aid Administrators (WASFAA) Annual Membership Conference.

Section 5. The election shall be held by mail ballot and/or electronic e-mail ballot. The majority of votes received will determine the new elected officers.

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Article X - MEETINGS
Section 1. The Association shall meet bi-annually. One meeting, the annual conference, shall be determined by a majority vote of the Executive Council. The second meeting will be held in conjunction with the Western Association of Financial Aid Administrators (WASFAA) Annual Conference.

Section 2. The Executive Council will meet quarterly or more as needed.

Section 3. Annual conference shall serve as workshops with representatives from federal, state and other agencies invited to participate.

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Article XI - VOTING
Section 1. Each active voting member shall have one vote on any action submitted to the members of the Association.

Section 2. Each active voting member shall have one vote for election of officers.

Section 3. One-third of the active members of the Association shall constitute a quorum at any meeting of the Association.

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Article Xll - AMENDMENTS of BYLAWS
Section 1. At least a one-third vote of the active members is required to amend any or all parts of the bylaws.

Section 2. Amendments shall be proposed in writing to the active members by the Executive Council; and

Section 3. Shall be proposed by:

  1. the Executive Council;
  2. a committee authorized by the Executive Council;
  3. by petition of a minimum of five active members of the Association.

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Article XllI - DISSOLUTION
Upon dissolution, the corporation shall, after paying or making provisions for payment of all liabilities of the corporation, dispose of all its net assets in such manner as the corporation shall determine.

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Updated as of last amendment November 2004

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